As technology advances at a rapid pace in our modern digitized era, it is critical to incorporate it into various fields. Managing the company’s operations can be a stressful task in any organization. ERP, or Enterprise Resource Planning, typically aids in the management of day-to-day operations in any organization. It is commonly used in schools, colleges, business intelligence, e-commerce, and a variety of other fields. The school management ERP tool, also known as ERP software for schools, is used to effectively manage all administrative tasks and functions in schools.
Multiple schools and tasks can be managed from a single school management-based ERP, as there are many areas in the schools that require expertise. Admissions, Attendance, Assessment, Fees and Accounting Management, Attendance Tracking, and Virtual Learning are just a few of the important aspects of school administration. All of these requirements can be met by a single solution, School Management ERP.
The following are the most important reasons why school ERP software is important. Let us dive into it.
Enrollment of Students Using 360-degree Automation
The first step in managing all student data is student admission. Traditionally, parents inquire at the schools, and the student’s admission is then confirmed. In an ERP tool, parents can fill out online inquiry forms and the school administration team can manage them in ERP. As a result, all data can be managed digitally and without paper. It manages the entire profile of students and their parents once their admission is confirmed. Any school must have 360-degree automation because it provides management with complete data on the students, such as general information, fee data, presence average, results, and other tasks assigned to the students.
This feature can greatly assist schools in analyzing students and informing parents about their children’s progress.
Online Payment and Management of Fees
Fee collection is an important function in schools. In most cases, parents must rush to the schools to pay, which takes a significant amount of time. Schools can configure an effective payment gateway in school management-based ERPs and assist students in paying fees online. Parents simply log in to the application, pay the fees virtually, and receive an instant receipt with all the required details. If a parent wishes to pay in a bank, the schools can provide them with a statement so that the parent can go to the bank and pay the fees. The school administration can analyze all fees collected using the various reports available in the ERP. As a result, not only parents but also schools can rest easy with effective fee management.
Monitoring attendance is a critical task in any organization. The same is true for schools, as it is one of the factors that determine students’ progress. ERP’s main features include- attendance generation and review. The teacher in charge of the class can generate attendance reports and send out regular notifications to parents. Attendance is automatically recorded if the Bio-Metric machine is used. If attendance is low, school administrators can review various reports and communicate with the child or parent. Employees are included when we go through attendance management for entire organizations.
According to Bio-Metric Installation, even employees’ attendance is tracked and notifications are sent to them and their respective managers. Based on that, the school administration can complete their payroll process and finally distribute pay stubs to the employees. As with automated attendance, the school can track attendance quickly and accurately with no manual or paperwork.
Communication with parents is simple and Effective
Regular communication is essential in schools and colleges. The school’s ERP software enables the administration to communicate with parents on a regular basis. It is relatively simple to assign tasks to students in ERPs, but the most important factor is whether parents are aware of their child’s studies and academic progress. Educators can easily keep parents up to date on their student’s grades and attendance, homework, online classroom lecture information, timetables, and much more. The school administration can also effectively update the parents by sending customized messages via SMS, email, or push notifications. With all of these features, parents can stay in the loop and access their children’s assignments, increasing their trust in the schools.
Information management systems
In ERP software for schools, the MIS (Management Information System) assists the administrative team in having management-level information and making the best decisions. It is extremely beneficial to the school administration. because they can examine and analyze various aspects of students and employees. They can monitor the students’ paid and pending fees using the fee dashboard. Management can view daily inquiry counts in the admission dashboard. Management can check staff and student attendance on the attendance dashboard. They can view the overall summary of transportation, libraries, and users on the summary dashboard (registered and Non-registered users of their school).
They also have academic dashboards where management can review lesson plans, circulars, and classwork/homework. They can check various examination-related details with graphical representations in the assessment dashboard. Finally, they can use the attention dashboard to check pending details such as pending fees with student information, pending homework from teachers, and many more.
Thus, we are into the final section of today’s article, and in this article, based on all of the aforementioned functions, we can claim that the school ERP software is important because its features streamline school administration.